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PRIVACY POLICY

Last Updated: August 2025

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The Hennessy Group (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, share, and safeguard information when you interact with our website,  request property management services, or otherwise engage with us.

We operate in accordance with applicable federal, state, and local laws. By using our website or services, you consent to the terms of this Privacy Policy.

 

1. Information We Collect

We collect the following categories of information:

A. Information You Provide

  • Personal Identification: Name, email, phone number, mailing address.

  • Application & Lease Data: Rental applications, employment details, income verification, lease agreements.

  • Financial Details: Bank account or payment card information for rent, deposits, and service fees.

  • Maintenance Requests & Service Records: Details about property issues you report.

  • Communication Content: Emails, calls, messages, and forms submitted to us.

B. Information Collected Automatically

  • IP address, browser type, device identifiers, and operating system.

  • Site usage data (pages visited, time on site, referring links).

  • Cookies and similar technologies for functionality and analytics.

C. Information from Third Parties

  • Tenant screening agencies (credit, eviction, and background reports).

  • Public property records and MLS data.

  • Employment or income verification providers.

 

2. How We Use Your Information

We process your information to:

  • Provide property management, leasing, and tenant services.

  • Evaluate rental applications and conduct tenant screening.

  • Communicate with tenants, property owners, and vendors.

  • Facilitate rent collection, payments, and financial reporting.

  • Schedule and manage property maintenance and inspections.

  • Improve our website and services.

  • Comply with federal, state, and local laws, including housing regulations.

 

3. How We Share Your Information

We share your personal information only as needed to provide our services or comply with legal obligations:

  • With Service Providers: Maintenance contractors, payment processors, IT support, tenant screening companies.

  • With Property Owners: As necessary to fulfill our role as their management representative.

  • With Legal Authorities: To comply with subpoenas, court orders, or regulatory requirements.

  • With Tenant Screening Services: When processing rental applications.

We do not sell your personal information.

 

4. Cookies and Tracking

We use cookies, analytics tools, and similar tracking technologies to enhance user experience, measure performance, and understand visitor behavior. You may disable cookies in your browser settings, but some features may not function properly.

 

 

5. Data Retention

We retain personal information only as long as needed for business, legal, and regulatory purposes. This may include maintaining application and leasing records for a period required by landlord-tenant laws.

 

6. Data Security

We use reasonable administrative, physical, and technical safeguards to protect your information from unauthorized access, use, or disclosure. However, no system can guarantee absolute security.

 

7. Your Privacy Rights

Depending on your jurisdiction, you may have the right to:

  • Access and obtain a copy of your personal information.

  • Request corrections to inaccurate or incomplete information.

  • Request deletion of your personal information.

  • Opt out of the sale or sharing of your data (CCPA residents).

  • Withdraw consent for certain processing activities (GDPR).

To exercise your rights, contact us at 401.736.8300. We will verify your identity before fulfilling your request.

 

9. Third-Party Links

Our website may link to other websites. We are not responsible for their privacy practices and encourage you to review their policies before sharing personal information.

 

10. Children's Privacy

We do not knowingly collect information from children under 18. If we learn that we have inadvertently collected such data, we will delete it promptly.

 

11. International Visitors

If you access our site from outside the United States, you acknowledge that your data will be processed and stored in the U.S., where privacy laws may differ from your home country.

 

12. Changes to This Policy

We may update this Privacy Policy from time to time. The revised version will be posted on this page with a new “Last Updated” date.

 

13. Contact Us

The Hennessy Group
181 Knight St.

Warwick, RI 02886

401-736-8300

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