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What to Include in Rental Agreements in Rhode Island

One of the most important documents you’ll ever create when managing rental properties is the rental agreement. If you’re an independent landlord or working with a property management company in Rhode Island like The Hennessy Group, your lease agreement sets the foundation for a smooth, professional, and legally compliant landlord-tenant relationship.


In this guide, we’ll cover what to include in Rental Agreements in Rhode Island, common mistakes to avoid, and real life examples from our property management team that highlight why the details matter.


1. Essential Information Every Rhode Island Lease Should Contain

A clear, detailed lease protects both you and your tenants. Here’s what should always be included:

  • Names of All Parties: Every adult occupant must be listed to ensure accountability.

  • Property Details: Address, unit number, and any included amenities or parking spaces.

  • Lease Term: Start and end dates of the tenancy (and whether it’s fixed term or month-to-month).

  • Rent Amount & Due Date: Specify how much, when it’s due, and accepted payment methods.

  • Security Deposit Terms: Rhode Island law limits deposits to one month’s rent and landlords must return them within 20 days of moveout.

  • Maintenance Responsibilities: Clearly define who handles what from landscaping to Tenant Maintenance Requests.

  • Late Fees & Nonpayment: Outline what happens if tenants fall behind on rent (see Rhode Island Late Rent for more guidance).

  • Utilities: Clarify who pays for what (water, heat, electricity, internet, etc.).

  • Rules & Restrictions: Include policies on pets, smoking, noise, and parking.

  • Right of Entry: Rhode Island law requires at least 48 hours’ notice for non-emergency entry.


2. Why a Solid Lease Protects Everyone


Client Story: One of our property owners in Warwick once used a generic lease template downloaded online. The lease didn’t specify responsibility for snow removal. When a snowstorm hit, the tenant was furious to find out the driveway wasn’t going to be plowed for them. 

After partnering with The Hennessy Group, a local property manager in Rhode Island, we updated their lease with precise language about snow removal and maintenance responsibilities. Since then, every issue has been handled swiftly and fairly.

A comprehensive lease can prevent disputes and protect your relationships with tenants.


3. Custom Clauses That Benefit Landlords and Tenants


Beyond the basics, there are key clauses that experienced landlords include in Rental Agreements in Rhode Island:

  • Property Access for Showings or Repairs: Prevents last minute conflicts.

  • Renewal and Termination Procedures: Outlines what happens when the lease ends.

  • Subletting and Guests: Keeps occupancy in check.

  • HOA Rules: If your property is part of an HOA or condo, note any regulations that affect tenants. Learn more about these differences in Difference Between HOAs and Condo Associations in RI.

  • Insurance Requirements: Encourage tenants to carry renter’s insurance for added protection.

Kitchen in an apartment managed by The Hennessy Group

Screening and Communication: The Lease Begins Before Move-In

A strong lease is only as good as the tenant who signs it. That’s why we emphasize Screening Tenants in RI thoroughly by checking credit, rental history, and background before finalizing agreements.


Client Story: A Providence landlord once approved a tenant without full screening because they “seemed nice.” Within three months, rent payments became inconsistent, and communication broke down. After switching to The Hennessy Group’s full leasing service, we screened applicants through our proven process and filled the unit with a stable tenant.

Our team handles all Landlords Common Questions, from lease clauses to late payments, making ownership easier and stress free.


5. How Property Managers Streamline the Process

Working with a professional property management company in Rhode Island ensures your rental agreements are legally sound and tailored to your property’s needs. At The Hennessy Group, we:

Having a trusted team that knows property management in RI means you can avoid common pitfalls, reduce turnover, and protect your investment.


6. Common Rhode Island Lease Mistakes to Avoid

  • Using outdated templates not compliant with current state law.

  • Failing to define repair responsibilities clearly.

  • Not specifying renewal procedures.

  • Ignoring addendums for things like lead paint or HOA rules.

  • Overlooking communication protocols for repairs or emergencies.

Each of these can lead to confusion or legal disputes, which is why professional oversight is key.


7. Partner with The Hennessy Group for Your Rental Agreements in Rhode Island

Your lease is the backbone of your investment whether it’s a single-family rental or a multi-unit property. The Hennessy Group specializes in Rental Agreements in Rhode Island that protect both owners and tenants while maintaining compliance with all local regulations.

If you’re ready to simplify your leasing process, reach out today for a proposal. Contact us at 401.736.8300 , info@thehennessygrp.com, or through our website.

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